It can also convert back and forth between the 2010 and the 2007 formats. OneNote 2010 can read and write OneNote 2007 file formats. OneNote 2003 files can be opened by both OneNote 2007 and OneNote 2010 in read-only mode, and subsequently upgraded to the later versions of the file format. However, the file format was upgraded twice after its introduction in Microsoft OneNote 2003: Once in Microsoft OneNote 2007 and another time in Microsoft OneNote 2010. Microsoft OneNote files bear the file name extension of. OneNote is designed as a collaborative tool and allows more than one person to work on the same page at the same time, making it a shared whiteboard tool as well. This makes it a tool for workgroups that collaborate on research whose members are not always online.
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Its multi-user capability allows offline editing and later synchronization and merging at the paragraph level. Audio recordings can also be searched phonetically by giving a text key, and can be replayed concurrently with the notes taken during the recording. Electronic ink annotations can also be searched as text. Images (e.g., screen captures, embedded document scans, or photographs) can be searched for embedded text content.
OneNote provides integration of search features and indexing into a free-form graphics and audio repository. While OneNote is most commonly used on laptops or desktop PCs, it has additional features for use on pen-enabled Tablet PCs, in environments where pen, audio, or video notes are more appropriate than an intensive use of keyboard. The published API has resulted in a small number of extensions being written. Users may add embedded multimedia recordings and web links. Pages can be moved inside the binder and annotated with a stylus or word processing or drawing tools. The difference shows in certain features and characteristics: Pages can be arbitrarily large bitmap images can be pasted in without quality loss there is no support for enforcing a uniform page layout or structure. OneNote notebooks are designed for collecting, organizing, and sharing possibly unpolished materials, while word processors and wikis are usually targeted at publishing in some way. OneNote's interface is an electronic version of the familiar tabbed ring binder which can be used directly for making notes, but also to gather material obtained from other applications. Information in Microsoft OneNote is saved in Pages, which are organized into Sections within Notebooks.
Also, users do not need to explicitly issue a save order OneNote saves data automatically as it is entered. However, unlike a word processor, users can simply write anywhere on a virtually unbounded document window by just clicking there. In Microsoft OneNote, users can enter typed text via keyboard, create tables, and insert pictures.
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